+44 (0)345 467 9950

Spindle Professional

One click document delivery – No other solution is as easy as this

With one click, Spindle Professional automatically sends documents to multiple locations by email, fax and print. It stores them for easy access, freeing up time and saving your business money.

 

 

In a typical month your accounts department alone produces hundreds, even thousands, of documents – invoices, purchase orders, delivery notes, remittance advice notes and statements. Spindle Professional merges information from business applications, creating documents for automatic distribution by email, fax or print. It archives documents for easy retrieval, so improving communication between departments, saving time and eliminating errors.

 

 

By adding branding and offers in an instant, as well as emailing or faxing documents, Spindle Professional dramatically reduces costs. There’s no need for pre-printed stationery or expenditure on postage.

 

Benefits

Spindle Document Distribution Features

Intelligent document distribution to automatically:

Specify contact information extracted from ERP or accounting system such as contact name, address, email address etc
Select stationery type using ERP or accounting system data (product, location, analysis code, dimension code etc.) to create desired templates
Archive documents into SharePoint, CRM or to a local network
Add additional email recipients automatically

 
Batch email distribution

Email any document to any stakeholder (e.g. invoices, statements, remittance orders, sales order acknowledgements)
Send unlimited documents (as batches or individually) to any address by email
Attach relevant documents (e.g. statements, promotions, pricelists)
Store draft emails before sending or send emails directly from the user’s mailbox without having to be reviewed in the Drafts folder in Outlook
Support multiple email platforms (Exchange, Outlook, Lotus Notes, SMTP, MAPI and Gmail and Yahoo!) using SSL through SMTP
Sender’s email address can be customised to ensure emails are sent from a central email address

 
HTML Email Designer

Produce HTML compatible email
Personalise customer communication using data extracted from ERP

 
Batch print distribution

Print and collate documents to different printers, trays or stationery
Print multi-part print copies without the need for duplex stationery
Automatically re-order printed pages within a document run
If you are still using multipart stationery for invoice, dispatch note and proof of delivery

Spindle Document Distribution can automatically print three copies to three individual print trays whilst collating the documents for dispatch.

 
Fax distribution (individual and batch)

Fax documents as alternative to email
Optimise stationery in mono

 
Form Designer

Edit plain text backdrops to full colour design and incorporate full branding
Add additional pages to documents
Change language files and attachments
Extract data from ERP or accounting system and add to document

 
Batch archiving

Automatically archive to different locations, either individually or in batches

Network uses ERP or accounting system data to name file/folder
CRM archiving uses ERP or accounting system data to index into CRM and link document with an account record. Is fully searchable and accessible by non-ERP users
SharePoint archiving uses ERP or accounting system data to index document into SharePoint library. Is fully searchable and accessible by non-ERP users

 
Document security

PDF password protect sensitive documents individually or in batches
256 bit PDF document encryption
Apply digital signatures to any document

 
Bar coding (for warehouse order picking)

Generate barcodes and insert onto for documents

 

Useful Documents

Brochure : Spindle Professional

 

Contact Us

Azzure IT
10 Europa View
Sheffield Business Park
Sheffield
S9 1XH
UK

t. +44 (0)345 467 9950
e. sales@azzure-it.com

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