What personal data we collect and why we collect it
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your personal privacy is very important to us.
- We’re clear from the outset why we’re collecting personal data and what we intend to do with it
- We’re adequate and relevant when seeking to deliver you our services
- We’re not excessive in our data management
- We ensure individuals have consented to their personal data being collected and used
In accordance with ICO guidelines, we have conducted a Data Protection Impact Assessment (DPIA) and a Legitimate Interest Assessment (LIA). After considering the type of personal data we process and the potential impact that its collection and use could have, we have concluded that there is minimal risk of affecting fundamental rights and freedoms. We have further concluded that the lawful processing of your personal information is in our legitimate interest.
You can visit our site anonymously i.e. personal data is not collected. We only collect personal information from you when you register for a specific service: register for a free demo, trial, offer, survey or event. When registering on our site(s), you may be asked to enter your: first name, surname, company name, e-mail address, telephone number and interests, so that we can:
- Provide a service that you request and communicate
- Personalise the information sent to you
- Administer a service, trial, contest, offer or survey
We only collect a limited adequate level personal data, to deliver the relevant service. We do not collect or collate data excessive in relation to the purpose of the service. We may assign other basic data regards your organisation – to meet our data management and service obligations. We work hard to ensure personal data is accurate and kept up to date.
What non-personal information do we collect?
We also collect many types of data (called non-personal data), that does not personally identify you. While we cannot list out each and every type of non-personal data that we automatically collect, we’ve tried below to give you a general understanding. We automatically collect data when you use our website for user experience and performance reporting reasons. Much of our automatic collection is done through the use of things like cookies and tracking, via third party applications such as Google Analytics, for the following reasons:
- To improve our website’s user experience
- To measure and report on marketing performance
When prospect data is purchased for marketing purposes, we ensure that the ‘legitimate interests’ of our business don’t override the ‘interests or fundamental rights and freedoms’ of the individuals we’re contacting. We work with accredited data partners: opt-in and TPS screened, we collect information to ensure that we can deliver targeted, relevant and timely marketing. We do not collect any irrelevant or excessive personal information. If a service is delivered, we may assign other basic data regards your organisation – to meet our data management and service obligations. Sharing where we got the data and why we’re contacting them, individuals can easily opt-out, update details or contact us.
How do we protect your information?
As you should expect, personal data is always processed fairly and lawfully. Additionally, appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, any personal data that we do collect.
Do we disclose any information to outside parties?
Never. We do not sell, trade, or otherwise transfer to outside parties any personal data. As a result, personal data is never transferred to a country or territory outside the European Economic Area. We do share non-personal data with trusted third parties who assist us in operating our website and servicing you – so long as those parties agree to keep this information confidential and anonymous. We might also release information when we believe release is appropriate to comply with the law, enforce our site policies and protect ours or other rights, property or safety.
10 Europa View
Sheffield Business Park
This policy can also be found, in electronic format, on our website using this link.